Excel shortcut and function keys for Professionals.

The following lists contain CTRL combination Excel shortcut and function keys , function keys, and some other common shortcut keys, along with descriptions of their functionality.

TIP   To keep this reference available when you work, you may want to print this topic. To print this topic, press CTRL+P.

NOTE   If an action that you use often does not have a shortcut key, you can record a macro to create one.

Alt-Keyboard-Shortcuts

 



















































































































































































































Work with databases, lists, and PivotTables by using shortcut keys

Work in a data form by using shortcut keys
ToPress
Select a field or a command buttonALT+ key, where key is the underlined letter in the field or command name
Move to the same field in the next recordDOWN ARROW
Move to the same field in the previous recordUP ARROW
Move to the next field you can edit in the recordTAB
Move to the previous field you can edit in the recordSHIFT+TAB
Move to the first field in the next recordENTER
Move to the first field in the previous recordSHIFT+ENTER
Move to the same field 10 records forwardPAGE DOWN
Move to the same field 10 records backPAGE UP
Move to the new recordCTRL+PAGE DOWN
Move to the first recordCTRL+PAGE UP
Move to the beginning or end of a fieldHOME or END
Move one character left or right within a fieldLEFT ARROW or RIGHT ARROW
Extend a selection to the beginning of a fieldSHIFT+HOME
Extend a selection to the end of a fieldSHIFT+END
Select the character to the leftSHIFT+LEFT ARROW
Select the character to the rightSHIFT+RIGHT ARROW
Work with the AutoFilter feature by using shortcut keys
ToPress
Display the AutoFilter list for the current columnSelect the cell that contains the column label, and then press ALT+DOWN ARROW
Close the AutoFilter list for the current columnALT+UP ARROW
Select the next item in the AutoFilter listDOWN ARROW
Select the previous item in the AutoFilter listUP ARROW
Select the first item (All) in the AutoFilter listHOME
Select the last item in the AutoFilter listEND
Filter the list by using the selected item in the AutoFilter listENTER
Work with the PivotTable Wizard by using shortcut keys
In Step 3 of the PivotTable Wizard, toPress
Select the next or previous field button in the listUP ARROW or DOWN ARROW
Select the field button to the right or left in a multicolumn field button listLEFT ARROW or RIGHT ARROW
Move the selected field into the Page areaALT+P
Move the selected field into the Row areaALT+R
Move the selected field into the Column areaALT+C
Move the selected field into the Data areaALT+D
Display the PivotTable Field dialog boxALT+L
Work with page fields in a PivotTable by using shortcut keys
ToPress
Select the previous item in the listUP ARROW
Select the next item in the listDOWN ARROW
Select the first visible item in the listHOME
Select the last visible item in the listEND
Display the selected itemENTER
Group and ungroup PivotTable items by using shortcut keys
ToPress
Group selected PivotTable itemsALT+SHIFT+RIGHT ARROW
Ungroup selected PivotTable itemsALT+SHIFT+LEFT ARROW























































































































































































































Print and preview a document by using shortcut keys
ToPress
Display the Print command (File menu)CTRL+P
Work in print preview 
ToPress
Move around the page when zoomed inArrow keys
Move by one page when zoomed outPAGE UP or PAGE DOWN
Move to the first page when zoomed outCTRL+UP ARROW or CTRL+LEFT ARROW
Move to the last page when zoomed outCTRL+DOWN ARROW or CTRL+RIGHT ARROW
Outline data by using shortcut keys
ToPress
Ungroup rows or columnsALT+SHIFT+LEFT ARROW
Group rows or columnsALT+SHIFT+RIGHT ARROW
Display or hide outline symbolsCTRL+8
Hide selected rowsCTRL+9
Unhide selected rowsCTRL+SHIFT+(
Hide selected columnsCTRL+0 (ZERO)
Unhide selected columnsCTRL+SHIFT+)
Keys for menus
ToPress
Show a shortcut menuSHIFT+F10
Make the menu bar activeF10 or ALT
Show the program icon menu (on the program title bar)ALT+SPACEBAR
Select the next or previous command on the menu or submenuDOWN ARROW or UP ARROW (with the menu or submenu displayed)
Select the menu to the left or right, or, with a submenu visible, switch between the main menu and the submenuLEFT ARROW or RIGHT ARROW
Select the first or last command on the menu or submenuHOME or END
Close the visible menu and submenu at the same timeALT
Close the visible menu, or, with a submenu visible, close the submenu onlyESC
Tip   You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press ALT to select the menu bar. (To then select a toolbar, press CTRL+TAB; repeat until the toolbar you want is selected.) Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want.
Keys for toolbars
On a toolbar, toPress
Make the menu bar activeF10 or ALT
Select the next or previous toolbarCTRL+TAB or CTRL+SHIFT+TAB
Select the next or previous button or menu on the toolbarTAB or SHIFT+TAB (when a toolbar is active)
Open the selected menuENTER
Perform the action assigned to the selected buttonENTER
Enter text in the selected text boxENTER
Select an option from a drop-down list box or from a drop-down menu on a buttonArrow keys to move through options in the list or menu; ENTER to select the option you want (when a drop-down list box is selected)
Keys for using the Office Assistant
ToPress
Make the Office Assistant the active balloonALT+F6; repeat until the balloon is active
Select a Help topic from the topics displayed by the Office AssistantALT+topic number (where 1 is the first topic, 2 is the second, and so on)
See more help topicsALT+DOWN ARROW
See previous help topicsALT+UP ARROW
Close an Office Assistant messageESC
Get Help from the Office AssistantF1
Display the next tipALT+N
Display the previous tipALT+B
Close tipsESC
Show or hide the Office Assistant in a wizardTAB to select the Office Assistant button; SPACEBAR to show or hide the Assistant

 


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