Excel shortcut and function keys for Professionals.

The following lists contain CTRL combination Excel shortcut and function keys , function keys, and some other common shortcut keys, along with descriptions of their functionality.

TIP   To keep this reference available when you work, you may want to print this topic. To print this topic, press CTRL+P.

NOTE   If an action that you use often does not have a shortcut key, you can record a macro to create one.

Alt-Keyboard-Shortcuts

 

Work with databases, lists, and PivotTables by using shortcut keys

Work in a data form by using shortcut keys
To Press
Select a field or a command button ALT+ key, where key is the underlined letter in the field or command name
Move to the same field in the next record DOWN ARROW
Move to the same field in the previous record UP ARROW
Move to the next field you can edit in the record TAB
Move to the previous field you can edit in the record SHIFT+TAB
Move to the first field in the next record ENTER
Move to the first field in the previous record SHIFT+ENTER
Move to the same field 10 records forward PAGE DOWN
Move to the same field 10 records back PAGE UP
Move to the new record CTRL+PAGE DOWN
Move to the first record CTRL+PAGE UP
Move to the beginning or end of a field HOME or END
Move one character left or right within a field LEFT ARROW or RIGHT ARROW
Extend a selection to the beginning of a field SHIFT+HOME
Extend a selection to the end of a field SHIFT+END
Select the character to the left SHIFT+LEFT ARROW
Select the character to the right SHIFT+RIGHT ARROW
Work with the AutoFilter feature by using shortcut keys
To Press
Display the AutoFilter list for the current column Select the cell that contains the column label, and then press ALT+DOWN ARROW
Close the AutoFilter list for the current column ALT+UP ARROW
Select the next item in the AutoFilter list DOWN ARROW
Select the previous item in the AutoFilter list UP ARROW
Select the first item (All) in the AutoFilter list HOME
Select the last item in the AutoFilter list END
Filter the list by using the selected item in the AutoFilter list ENTER
Work with the PivotTable Wizard by using shortcut keys
In Step 3 of the PivotTable Wizard, to Press
Select the next or previous field button in the list UP ARROW or DOWN ARROW
Select the field button to the right or left in a multicolumn field button list LEFT ARROW or RIGHT ARROW
Move the selected field into the Page area ALT+P
Move the selected field into the Row area ALT+R
Move the selected field into the Column area ALT+C
Move the selected field into the Data area ALT+D
Display the PivotTable Field dialog box ALT+L
Work with page fields in a PivotTable by using shortcut keys
To Press
Select the previous item in the list UP ARROW
Select the next item in the list DOWN ARROW
Select the first visible item in the list HOME
Select the last visible item in the list END
Display the selected item ENTER
Group and ungroup PivotTable items by using shortcut keys
To Press
Group selected PivotTable items ALT+SHIFT+RIGHT ARROW
Ungroup selected PivotTable items ALT+SHIFT+LEFT ARROW

Print and preview a document by using shortcut keys
To Press
Display the Print command (File menu) CTRL+P
Work in print preview  
To Press
Move around the page when zoomed in Arrow keys
Move by one page when zoomed out PAGE UP or PAGE DOWN
Move to the first page when zoomed out CTRL+UP ARROW or CTRL+LEFT ARROW
Move to the last page when zoomed out CTRL+DOWN ARROW or CTRL+RIGHT ARROW
Outline data by using shortcut keys
To Press
Ungroup rows or columns ALT+SHIFT+LEFT ARROW
Group rows or columns ALT+SHIFT+RIGHT ARROW
Display or hide outline symbols CTRL+8
Hide selected rows CTRL+9
Unhide selected rows CTRL+SHIFT+(
Hide selected columns CTRL+0 (ZERO)
Unhide selected columns CTRL+SHIFT+)
Keys for menus
To Press
Show a shortcut menu SHIFT+F10
Make the menu bar active F10 or ALT
Show the program icon menu (on the program title bar) ALT+SPACEBAR
Select the next or previous command on the menu or submenu DOWN ARROW or UP ARROW (with the menu or submenu displayed)
Select the menu to the left or right, or, with a submenu visible, switch between the main menu and the submenu LEFT ARROW or RIGHT ARROW
Select the first or last command on the menu or submenu HOME or END
Close the visible menu and submenu at the same time ALT
Close the visible menu, or, with a submenu visible, close the submenu only ESC
Tip   You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press ALT to select the menu bar. (To then select a toolbar, press CTRL+TAB; repeat until the toolbar you want is selected.) Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want.
Keys for toolbars
On a toolbar, to Press
Make the menu bar active F10 or ALT
Select the next or previous toolbar CTRL+TAB or CTRL+SHIFT+TAB
Select the next or previous button or menu on the toolbar TAB or SHIFT+TAB (when a toolbar is active)
Open the selected menu ENTER
Perform the action assigned to the selected button ENTER
Enter text in the selected text box ENTER
Select an option from a drop-down list box or from a drop-down menu on a button Arrow keys to move through options in the list or menu; ENTER to select the option you want (when a drop-down list box is selected)
Keys for using the Office Assistant
To Press
Make the Office Assistant the active balloon ALT+F6; repeat until the balloon is active
Select a Help topic from the topics displayed by the Office Assistant ALT+topic number (where 1 is the first topic, 2 is the second, and so on)
See more help topics ALT+DOWN ARROW
See previous help topics ALT+UP ARROW
Close an Office Assistant message ESC
Get Help from the Office Assistant F1
Display the next tip ALT+N
Display the previous tip ALT+B
Close tips ESC
Show or hide the Office Assistant in a wizard TAB to select the Office Assistant button; SPACEBAR to show or hide the Assistant

 

Add Comment